MIAMI COUNTY — The Miami County Board of Commissioners met Tuesday in regular session to approve purchases and hold continuing discussions on improvements for the West Central Juvenile Facility.
The commissioners discussed bids for phase two of the improvement project at the West Central Juvenile Facility, including improvements to the HVAC system as well as a possible maintenance agreement for the system.
Chris Johnson, director of Operations and Facilities in Miami County, said they opened the bids for the project and Mechanical Systems of Dayton was the low bid of $355,400.
Johnson said that, in terms of funding, the money available would cover the capital improvements for that base bid amount and the incorporation of variable frequency drives (VFDs) on the air-handling units. The West Central Juvenile Facility did not have the funding available for a maintenance agreement, though, and would need help from the county’s budget.
“I’m hesitant to do a project like this and not have a service contract to keep it maintained and going,” Commissioner Bud O’Brien said. The commissioners agreed to help the West Central Juvenile Facility come up with the needed funds in the county’s budget to purchase a maintenance agreement.
Johnson also discussed the benefit of incorporating VFDs for the added benefit of saving energy, reducing utility costs by up to 35 percent.
“The energy savings is massive,” Johnson said. He explained that VFDs regulate AC motor speeds based on the controls and needs of the building.
Earlier in their meeting, the commissioners approved renewing a maintenance support services agreement with NEC Corp. for the support of the Miami County NEC telephone system. The annual contract amount is $44,896.
The approved support service agreement covers parts, labor, software upgrades, and remote monitoring for related equipment at the Safety Building/Jail, courthouse, Hobart Center for County Government, and the 25-A complex, which includes the Incarceration Facility and the West Central Juvenile Facility.
The county received an end-of-support notice from NEC that the systems will no longer be supported as of the end of 2018, so the IT Department will begin working on a countywide replacement on the aging phone systems prior to that end date.
The commissioners also accepted a quote from SHI and authorized the Department of Job and Family Services to purchase six Fujitsu 7160 scanners, three HP ProDesk 400 computers, two 22-inch Planar LED monitors, and three Microsoft Office Standard 2016 licenses. The total cost is not to exceed approximately $8,034.
The three scanners are for child support unit caseworkers, and the other three scanners are for public assistance staff. The two monitors are for current staff who need an additional monitor to view multiple documents at one time. The three computers and Microsoft Office licenses will replace existing, nonfunctional computers in the OhioMeansJobs Center. Data Board approved the purchases on Oct. 11.
The commissioners also approved the cost of repairs for a privately owned pickup truck that was damaged by another vehicle owned and operated by the county. The damage occurred on Sept. 6 in the Sanitary Engineering Department parking lot. The cost of the repairs is not to exceed approximately $1,678.
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